kikundi cha waJANE kondoa (kiwajako) Constitution

PREAMBLE:

 

In a Word that is rapidly changing,  we believe we can change the world with empowered widows. The entire community of nations acknowledged as much as they embraced Human RIGHTS Charter ( HBC ) and vowed to make a world fit for WIDOWS through combating worst forms of traditional and customary laws, that prohibits widows to own land and other valuable properties after the death of their husbands hence able to access human basic needs and participate in community development.

 

VISION (A DESIRED FUTURE)  (DIRA):

 

KIWAJAKO’s vision is all widows are empowered to access their basic human right in survival, development, protection and participate in development planning and implementation  in society.

 

MISSION (DHIMA):

 

KIWAJAKO is determined and dedicated in  empowering widows who have expressed their will to realize their potential and become self  reliant, by mobilizing resources, advocating for widows rights and contribute in providing  social services to the community.

 KIWAJAKO will work in partnership with other like minded stake holders  organizations and individuals locally, nationally and globally.

 

CORE VALUES

 

  1. KIWAJAKO believes that VOLUNTARISM,  COMMITMENT and MANAGEMENT  of its members   is a central strength of the organization.

  2. KIWAJAKO believes in providing WIDOWS FRIENDLY CARE.

  3. KIWAJAKO encourages and believes in MUTUAL RESPECT AND LOVE TO ALL WIDOWS.

  4. KIWAJAKO promotes a spirit of TOLERANCE AND PATIENCE TO ALL, at individuals, organizational and society levels.

  5. KIWAJAKO highlights the importance of FLEXIBILITY, INITIATIVES  and INNOVETIONS to  members  in the organization and  society at large.

  6. KIWAJAKO encourages a spirit of good COOPERATION  and NETWORKING with like – minded  organizations, locally, nationally and globally.

  7. KIWAJAKO promotes the creation of a society built on ACCOUNTABILITY AND TRANSPARENCY, from a personal  widow to organization and community.`

  8. KIWAJAKO believes in TEAM WORK and a spirit of TRUST WORTHNESS.

 

Article 1: NAME AND ADDRESS.

 

    1. The organization shall be known as Kikundi cha Wajane Kondoa

here in after referred to for short as KIWAJAKO.

    1. The secretariat shall be at Kondoa Urban in Kondoa district.

    2. The mailing surface address of the secretariat shall be:

 

                         KIKUNDI CHA WAJANE KONDOA / KIWAJAKO,

                          P . O. BOX 31,

                          KONDOA,

                          DODOMA – TANZANIA, EAST AFRICA.

 

Article 2. OBJECTIVES.

As a Non – governmental and Non – profit making organization, Kikundi cha  Wajane Kondoa shall have the following objectives:

Objectives 1: To advocacy for the widows’ rights locally, nationally and globally.

Objectives 2: To raise awareness/ sensitization to  the community on human rights information,  laws, and policies those protect widows rights.

Objectives 3: To provide holistic health care and conducive environment for the bright future for widows and community.

Objective  4: To initiate income generating activities for the widows  groups at grass root level for the poverty reduction.

Objective  5: To encourage and promote widows participation in gender and

                     development activities.

Objective  6:  To mobilize resources in order to implement services for  widows, their children and the community.

Objective  7:  To be active net workers with other organizations and individuals working for widows and community.

 

ARTICLE 3: MEMBERSHIP

KIWAJAKO shall consist members with the following qualifications.

3.1.1(a ) Founder Members:  shall be life or permanent members. Number of members in this class will be limited under scrutiny and approved after a certain period not less than  three years. However all members have equal voting rights.

           ( b ) Ordinary Members:  Members joining voluntarily

           ( c ) Affiliated members:  Members  supporting KIWAJAKO.

    1.        Institutional membership:  will be under agreement. This consists NGOs, governments department, projects and programmers. religious organizations, schools, overseas, honorable and corporate, educational activities and individual persons.

    2. Membership application: is to be approved or disapproved and can be terminated either by registration or by decision made by the annual general meeting.

 

 Article 4: RESPONSIBILITIES, OBLIGATIONS AND RULES:

 

4.1 Any member shall voluntarily participate effectively in different activities and field or interest as per assignment or personal creatively regarded as contributions and services rendered.

4.2.1 ( a ) Members shall pay fee, offer contributions in term of services ( volunteering ) properties and funds for special programmers and projects.

       ( b ) Annual membership fees is twelve thousand shillings ( Tshs. 12,000/= ) currently.

       ( c ) Entrance fee for members shall be ten thousand shillings ( Tshs. 10,000/= ) once for all   members benefit

4.4  It is unlawful for a members or leader to act or word against these  by – law by using abuse, disdain, cheating, scandal or any act or word against organization, leader or individual  member inside or outside meetings or at work.

    1. Other duties and obligations are stipulated in the policy and action plans.

 

Article 5: ADMINISTRATION STRUCTURE AND MEETINGS.

5.1 Refer to the organization structure.

5.2 ( a )  ( Annual General Meeting  )

     Whose agenda shall include narrative reports reported by the chairperson, technical reports reported by general secretary and financial by treasurer.  Election of office bearers after three years and election of auditor annually who must be non – member of KIWAJAKO , any other items focused towards development activities as well as reviewing and making valid any sections of the constitution, discussing and approving a plan

    of action and budget for the next annual general meeting.

   ( b ) General Meeting will held once per year and an extraordinary general meeting can be called depending on decision from the technical committee and if one  third of the members so wishes.

 

5.2.1.1 Board of Trustees:

       These are the people responsible under the CSO’s  Governing Document for Controlling the Management and Administration of the CSO.  It will consist of 6 members whose roles and responsibilities shall be as indicated in Roles and Responsibilities of  CSO Trustees’ Governance Guidelines as follows:

  1. What is a  CSO trustee, who can be one, and  what personal qualities are needed;

  2. Appointment, length of service and retirement;

  3. General principles of  trusteeship;

  4. Trustee’ duties in relation to CSO investments and property;

  5. Trustees’ duties in relation to registration, fundraising and accounting;

  6. Liability of trustees and delegation.

 

5.3  The organization shall have a:

Patron / Matron:

Whose responsibility shall be safeguarding the rights and dignity of the organization in accordance with matters related to its activities. He / she shall participate in to consultations with government and other organizations in search  for assistance for the progress of

    1. KIWAJAKO, he / she shall come from any international or national or regional or district  level of the government. NGO’s religious, media institution and development agent.

    2. Patron / Matron may be or note be a member of KIWAJAKO and may be responsible to sign cooperation and safety networks with stakeholder and special write ups or request aimed at soliciting funds from donor agencies particularly from local or overseas support.

 

5.5 ( a ) Executive  committee

5.6       Shall comprised nine members, five nominated by founder

                members and four elected by Annual General Meeting ( AGM ).

               Those five nominated by founder members are: chairperson, vice

                chairperson, general secretary,   deputy general secretary and

                treasure..                                                                                                                                         

  1. Shall run day to day management activities of KIWAJAKO

  2. Shall implement Board of Trustee meeting decisions made

  3. Shall prepare conducive environment of the better life for

  4. Shall prepare and innovate policy, procedures, strategic plan and action plan

  5. Shall hold the organization’s net income and properties including office, furniture, electronic machines, vehicles, account books and office stationeries.

  6. Shall ensure that all KIWAJAKO activities and reports are documented.

  7. Shall monitor and evaluate all KIWAJAKO programmers and projects.

  8. Shall be founder to introduce and discuss of obtaining support for KIWAJAKO.

         ( b)       Criterion for selection of the five  KIWAJAKO Executive

                      Committee Members:

  1. Academically: A form four or above

  2. Experience of not less than three years of any leadership

  3. A frontline in implementing KIWAJAKO’s vision and mission.

  4. Filling in a leadership form attached by curriculum vitae (CV).

 

( c )      Executive committee meetings:

  i      All the executive committee members shall attend the  

                   executive meeting.

            ii The extraordinary meeting can be called by the executive

                      committee and decision  must be made by a qualified one

                      third of the majority.

         ( c )      Membership:

                   Executive committee membership shall cease on death,

                  resignation, failure to attend  meetings at least three times

                  without duly notification and failure to pay the membership fee

                  thought the years.

        ( d )   Membership duration:

                Executive committee members shall hold the office for three   

                years period and members can  be re – elected again by annual

                general meeting.

 

DUTIES AND RESPONSIBLITIES OF EACH LEADER.

 

5.7.1 CHAIRPERSON:

      i. Shall understand, secure and defend KIWAJAKO constitution and

         ensure that it is implemented satisfactorily by members.

     ii. Shall chair all KIWAJAKO meetings.

    iii. Shall endorse all KIWAJAKO documents and book signatory.

     iv. Shall have extraordinary VETO Vote wherever shall be equilibrium

          vote.

     . Shall be KIWAJAKO chief spokes woman.

     vi. Shall be responsible for supervision for properties, documents and

          incomes.

    vii. Shall be chief supervisor of the KIWAJAKO programmers and

          projects.

   viii. Shall convey all diplomatic cooperation and networks.

     Ix  Vice chairperson shall be acting in absence of chairperson or as

          assigned by chairperson.

 

5.7.2. GENERAL SECRETARY:

i.      Shall be responsible for all general meetings and executive committee

      meetings.

ii.    Shall be responsible for KIWAJAKO policy implementation, strategic

      plan and action plan.

iii.   Shall supervise daily activities of KIWAJAKO.

iv.   Shall keep records and answerable for KIWAJAKO document.

v.    Shall be responsible for diplomatic cooperation and network  

      documentation.

vi.   Shall be responsible for contract reports.

vii.  Shall prepare KIWAJAKO coordination letters

viii. Shall supervise KIWAJAKO workers

ix.   Shall endorse all KIWAJAKO documents and signatory.

x.    Shall prepare action plan , Strategic plan and proposal for KIWAJAKO

xi.   Shall be answerable to the KIWAJAKO Chairperson

xii.  Deputy general secretary shall act in the absence of the general

      secretary or as assigned by the general secretary





 

5.7.3. TREASURE.

      i.   Shall be responsible for KIWAJAKO properties, financial documents

           such as cashbook,  ledgers, cash flow records, vouchers and cash

           box.

     ii    Shall be responsible for receiving all KIWAJAKO incomes cash

           flows, ledgers, vouchers,  banker of the KIWAJAKO incomes,  

           and shall be among the KIWAJAKO signatories.

   iii     Shall prepare estimated KIWAJAKO BUDGET and expenditures for

           both annual general meeting and KIWAJAKO daily activities.

   iv    Shall be answerable in annual general meeting for financial reports

          and KIWAJAKO properties.

   V   Shall be answered to the president of KIWAJAKO.

 Vi  Deputy treasurer shall act in absence of the treasure or as assigned by

       the treasurer.

 

Article 6. ORGANIZATION POLICIES.

6.1 ( a ) Awareness raising on.

I. Population of humans rights, gender development policy, Land policy, natural resource   policy, social, economic, health policy and women and children policy.

ii. Education: Women’s Rights education, Women’s health Rights, Community health,    reproductive health. STD / HIV / AIDS pandemic and other communicable diseases among the   Women.

iii. Community awareness raising ( grass root involvement) in advocating for the widows’  Right

iv. Gender and development focusing gender balance policy.

 

( b ) Networking

  1. Establishing  pressure groups, development groups and task forces.

  2. Strengthening linkages with community, local government, NGO’s / CBO, donors, international agencies and religion institutions, central government international community, National and internal media organizations.

  3. Training: Training and workshop for the beneficiaries, sensitization on of the following policies: Human resource, financial, HIV/AIDS, Home Based Care, poverty reduction, Gender, democracy and development , Land, natural resources, health, women and children policy.

  4. Education: Women’s rights education ,community health , reproductive health, STD / HIV / AIDS pandemic and other communities diseases among  women.

  5. Community awareness raising  (grass root involvement ) in advocating for the widows’ rights.

  6. Gender and development focusing gender balance policy

( C ) Establishing centre for:

  1. Income Generating Activities

  2. Resource centre

  3. Training centre

( d ) Publicity and production KIWAJAKO shall produce and publicize a mid year magazine and periodical journals as well as booklets, text books, posters, stickers calendars, leaflets and post cards by compilation, analyising, translation and editing as well as gathering and disseminating news and information to national and international media agencies.

 

6.2 Lobbying and advocacy:

 

6.3 Research information on sustainable development:

i. Data collection

ii. Population of gender development policy

iii. Human rights and customary  laws management focusing to the widows

iv. Socio economic status towards gender development.

 

6.4 Monitoring and evaluation of programs / projects:

     Will be carried through out of existence of KIWAJAKO program / projects.

 

Article 7. FINANCES:

7.1. To generate funds for its activities: KIWAJAKO income shall be derived from institutional    membership i.e contribution, income generating activities, donations from international national or regional and local  agents of development

7.2.1 Overseas support, local and self – supporting shall be the major source

        of income

7.2.2 Collections from book sells, magazine, postcards and other related products will support self – sustainable projects including secretarial services and internet to be provided from the  KIWAJAKO.

7.2.3. Other incomes will be generated through training commission and consultant fee

7.2.4. The disbursements of funds are done by the treasure. The cheques must be signed by the chairpersons and general secretary the same to the payment voucher.

7.2.5. Signatories will  be three formed in to two categories any category shall endorse expense and financial account at bank. Signatories include chair person, general secretary and treasurer.

7.2.6. KIWAJAKO financial year stats at first of January and last in 1st   

         December.

 

Article 8. REPRESENTATION:

8.1 ( a ) There shall be local group representation in the grass root local   

             within the society and community.

    ( b ) i.  Representative in the grass root level shall facilitate KIWAJAKO

                vision , mission and objectives within  their group members of

                 KIWAJAKO.

          ii. Representative shall be correspondents of KIWAJAKO board of

                 management.

  iii. Representative shall be creative and developing strategic plan, proposals and   programmers within their regions according to their needs and environment in collaboration with KIWAJAKO head office.

    1. The chairperson ( who directs all affairs and  preside overall meetings of KIWAJAKO and other three founder members while other executive committee will be eligible for the reappointment in the executive committee.  

    2. Cessation of leadership and membership:

i   Getting married

     ii    Death of the member

    iii    Resignation  of the members

     iv   Failure to pay annual fees

v   Expulsion and failure to comply with membership conditions and

    misbehavior against KIWAJAKO.

     vi Failure to attend meeting three time without  information notification.

 

Article 9. AMMENDEMENTS TO THIS CONSTITUTION

 

9.1 Where there is a wish to amend any regulation, the executive committee should make a  proposal, which is tabled to the majority members present for further discussion and decision after five years at either an annual meeting or an extraordinary general meeting.

9.2 This constitution is efficient as it is equipped with compulsory sections and approved by the majority members of KIWAJAKO and worthy being in effect since  2010.

 

Article 10. DISSOLUTION OF THE ORGANISATION.

10.1 Any property the organization might have at the time must be spent to pay salaries and debts demanded.

10.2. The remainder shall be distributed as shall be directed by the liquidator and or given to media institution whose activity relates to the objects of KIWAJAKO.

 

Article 11. STAMP AND SEAL.

          11. 1. The rubber stamp of KIWAJAKO shall be bear the inscription,

                     with postal address.

          11.2. The emblem of KIWAJAKO symbolizes the need to seek and

                    share resources and using traditional and modern means for

                   widows development, women basic rights activities and relief

                   services to the needy people in grass – root level..

Contact Us

Kikundi Cha Wanawake Wajane Kondoa
P.O.Box 31

Email: info@kiwajako.or.tz
Phone: +255 784 423 615

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